Privacy policy
Halfmoon Camp respects your privacy. This policy explains what personal information we collect through halfmooncamp.com, why we collect it, who we share it with, and the choices you have. Please also see our Cookie Policy.
Last updated: September 2026.
Who we are
Halfmoon Camp is a private estate offering accommodation and event hire in Montana, United States. For the purposes of data protection law, Halfmoon Camp is the controller of the personal information described in this policy. [PLACEHOLDER: insert the legal entity name and registered postal address.]
Information we collect
- Enquiry and booking details — your name, email address, telephone number, requested dates, party size and any message or special requirements you send us through our forms or booking tools.
- Reservation and stay information — details relating to a confirmed booking, including arrival and departure dates and guest numbers.
- Technical information — your IP address, browser type, device type, referring page and the pages you view, collected automatically in server logs and by cookies.
- Correspondence — the content of emails and messages you send us.
We do not knowingly collect special category data. Please do not send us health, dietary-medical or other sensitive details through the website unless we specifically ask for them in connection with your stay.
How we use your information
- To respond to enquiries and provide quotes for stays and events.
- To take, confirm and administer reservations.
- To communicate with you before, during and after your stay.
- To operate, secure and improve the website.
- To comply with our legal, tax and accounting obligations.
Legal bases
Where the EU or UK GDPR applies to you, we rely on the following legal bases: performance of a contract (to take and fulfil your booking), legitimate interests (to respond to enquiries, secure our site and improve our services), consent (where we ask for it, such as for optional marketing), and legal obligation (for records we are required to keep).
Who we share it with
We do not sell your personal information. We share it only with service providers who help us run the estate and the website, and only as far as they need it:
- Our booking and property management platform, which processes enquiries and reservations.
- Our website hosting and email providers.
- Payment processors, where a deposit or payment is taken.
- Professional advisers and authorities where we are legally required to disclose.
Third-party content on this site
Pages on this site embed content from third parties, including interactive virtual tours, our booking widget, and web fonts. Loading that content transmits your IP address to those providers, and they may set their own cookies. Our Cookie Policy lists the services involved.
How long we keep it
Enquiries that do not lead to a booking are kept for a reasonable period to allow us to follow up, and then deleted. Records relating to confirmed bookings are kept for as long as needed to administer the stay and to meet our legal, tax and accounting obligations. Server logs are retained for a short period for security purposes.
Your rights
Depending on where you live, you may have the right to request access to the personal information we hold about you, to have it corrected or deleted, to object to or restrict how we use it, to receive it in a portable format, and to withdraw consent where we rely on it. Residents of California and certain other US states have comparable rights, including the right not to be discriminated against for exercising them. We do not sell or share personal information for cross-context behavioural advertising.
To make a request, contact us using the details below. We may need to verify your identity before we act.
Security
We use appropriate technical and organisational measures to protect your information, including encrypted connections to this website. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
Children
This website is intended for adults arranging stays and events. We do not knowingly collect personal information directly from children. Where a booking includes children, we collect only what the lead guest provides for the reservation.
International transfers
We are based in the United States and our service providers may process your information there. If you are located in the European Economic Area or the United Kingdom, this means your information may be transferred outside your home country. Where required, we put appropriate safeguards in place for those transfers.
Changes to this policy
We may update this policy from time to time. The date at the top of this page shows when it was last revised.
Contact
For any question about this policy or to exercise your rights, please reach us through our contact page.
Cookie Policy
This Cookie Policy explains how Halfmoon Camp uses cookies and similar technologies on halfmooncamp.com, what they do, and how you can control them. It should be read alongside our Privacy Policy.
Last updated: September 2026.
What cookies are
Cookies are small text files placed on your device when you visit a website. They are widely used to make websites work, to remember your preferences, and to provide information to the site owner. Similar technologies such as local storage and pixels work in comparable ways, and this policy covers those too.
Cookies we use
Strictly necessary
These are required for the site to function and cannot be switched off in our systems. They are set only where needed and are not used for advertising.
wp-settings-*andwp-settings-time-*— set by WordPress to remember interface preferences. These apply to logged-in administrators of the site, not to ordinary visitors.- Session cookies set by our hosting platform for security and load balancing.
Booking and enquiry
Our availability and reservation tools are provided by a third-party booking platform. When you interact with the booking widget or the reservation pages, that provider may set cookies to keep track of your enquiry across pages.
_tccl_visitor— identifies a returning visitor to the booking and enquiry widget.pvisitor— supports the same booking and enquiry functionality.
Third-party services
Some parts of the site load content from third parties. These providers may set their own cookies or receive your IP address when the content loads:
- Hostfully — powers our availability calendar, enquiry forms and reservation flow.
- Matterport — provides the interactive virtual tours embedded on the site.
- Google Fonts — delivers the typefaces used across the site. Your IP address is transmitted to Google when a font is requested.
- Gravatar — may be used to display profile images where comments or author details appear.
We do not control the cookies set by these providers. Please refer to their own privacy and cookie notices for details.
Analytics and advertising
We do not currently run third-party advertising or cross-site tracking cookies on this site. If that changes, this policy will be updated and, where required, we will ask for your consent before those cookies are set.
Managing cookies
Most browsers let you view, delete and block cookies through their settings. Blocking strictly necessary cookies may prevent parts of the site — including the booking tools — from working properly. Guidance for the major browsers is available in their own help documentation.
Changes to this policy
We may update this Cookie Policy from time to time to reflect changes to the services we use or to legal requirements. The date at the top of this page shows when it was last revised.
Contact
If you have questions about this Cookie Policy or how we handle your information, please get in touch through our contact page.