Privacy policy

Halfmoon Camp respects your privacy. This policy explains what personal information we collect through halfmooncamp.com, why we collect it, who we share it with, and the choices you have. Please also see our Cookie Policy.

Last updated: September 2026.

Who we are

Halfmoon Camp is a private estate offering accommodation and event hire in Montana, United States. For the purposes of data protection law, Halfmoon Camp is the controller of the personal information described in this policy. [PLACEHOLDER: insert the legal entity name and registered postal address.]

Information we collect

  • Enquiry and booking details — your name, email address, telephone number, requested dates, party size and any message or special requirements you send us through our forms or booking tools.
  • Reservation and stay information — details relating to a confirmed booking, including arrival and departure dates and guest numbers.
  • Technical information — your IP address, browser type, device type, referring page and the pages you view, collected automatically in server logs and by cookies.
  • Correspondence — the content of emails and messages you send us.

We do not knowingly collect special category data. Please do not send us health, dietary-medical or other sensitive details through the website unless we specifically ask for them in connection with your stay.

How we use your information

  • To respond to enquiries and provide quotes for stays and events.
  • To take, confirm and administer reservations.
  • To communicate with you before, during and after your stay.
  • To operate, secure and improve the website.
  • To comply with our legal, tax and accounting obligations.

Legal bases

Where the EU or UK GDPR applies to you, we rely on the following legal bases: performance of a contract (to take and fulfil your booking), legitimate interests (to respond to enquiries, secure our site and improve our services), consent (where we ask for it, such as for optional marketing), and legal obligation (for records we are required to keep).

Who we share it with

We do not sell your personal information. We share it only with service providers who help us run the estate and the website, and only as far as they need it:

  • Our booking and property management platform, which processes enquiries and reservations.
  • Our website hosting and email providers.
  • Payment processors, where a deposit or payment is taken.
  • Professional advisers and authorities where we are legally required to disclose.

Third-party content on this site

Pages on this site embed content from third parties, including interactive virtual tours, our booking widget, and web fonts. Loading that content transmits your IP address to those providers, and they may set their own cookies. Our Cookie Policy lists the services involved.

How long we keep it

Enquiries that do not lead to a booking are kept for a reasonable period to allow us to follow up, and then deleted. Records relating to confirmed bookings are kept for as long as needed to administer the stay and to meet our legal, tax and accounting obligations. Server logs are retained for a short period for security purposes.

Your rights

Depending on where you live, you may have the right to request access to the personal information we hold about you, to have it corrected or deleted, to object to or restrict how we use it, to receive it in a portable format, and to withdraw consent where we rely on it. Residents of California and certain other US states have comparable rights, including the right not to be discriminated against for exercising them. We do not sell or share personal information for cross-context behavioural advertising.

To make a request, contact us using the details below. We may need to verify your identity before we act.

Security

We use appropriate technical and organisational measures to protect your information, including encrypted connections to this website. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Children

This website is intended for adults arranging stays and events. We do not knowingly collect personal information directly from children. Where a booking includes children, we collect only what the lead guest provides for the reservation.

International transfers

We are based in the United States and our service providers may process your information there. If you are located in the European Economic Area or the United Kingdom, this means your information may be transferred outside your home country. Where required, we put appropriate safeguards in place for those transfers.

Changes to this policy

We may update this policy from time to time. The date at the top of this page shows when it was last revised.

Contact

For any question about this policy or to exercise your rights, please reach us through our contact page. [PLACEHOLDER: insert a dedicated privacy email address and postal address.]